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from information
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Informu Solutions Limited,
10 Evelyn Road,
Bath, BA1 1DA
jon@informu-solutions.com

Registered in England
#06972796
VAT #986636165

Information Asset Register


We provide services and solutions for creating and maintaining an information asset inventory, using our dedicated Information Asset Register software system rather than spreadsheets.

Information is a vital business asset for an organisation. Everything we do involves using information in some way. It is used to support and evidence our decisions, activity, communications, business performance, legal rights and obligations.

However, it is typically not recognised, valued and managed as an "asset" in same ways that for  buildings, plant, equipment, finances and human resources are. Some organisations will know more about the value of their filing cabinets and computers than they do about the information they contain!

Information (including underlying data sets) must therefore be catalogued and have business rules and controls applied based on company policy and the legal and regulatory environment in which you operate. I have written more on the benefits of an Information Asset Register here. Lesley Holmes, Information Manager at Nottinghamshire County Council, has kindly commented that "this article should be mandatory reading for all C-suite inhabitants". I have also written another article on 25 Exciting things to do with an Information Asset Register here. Other articles include Designing an Information Audit here and Executing an Information Audit here, with Doug Laney of Gartner kindly commenting " these pieces are fantastic". Contact Reynold@informu-solutions.com to discuss.

Informu Information Asset Register software system screenshot

We can provide the services to audit your physical and digital information assets to create the inventory. This includes a specific fixed price Data Protection audit of the personal information, policies and procedures, roles and responsibilities, processes and tools in your organisation. Read more

Within our Information Asset Register software system you can establish a Business Classification Scheme, apply rules for retention periods, then tag your information assets to this scheme. These assets could be applications and databases, electronic records, physical filing and backup tapes, computer equipment and mobile devices, books and magazines, audio and video materials etc.

Our system will allow you to profile and report on assets based on their characteristics and their risks. You can record details such as their information type, ownership, location, format, security, criticality, source, activity, sharing, retention etc. You can specifically record and manage information-related issues and risks.

For GDPR you can understand the types of data subject for which data is held and processed, the types of personal data, processing conditions, source, sharing arrangements, retention periods, security controls etc.

Within the NHS, our services and software can help you meet the requirements of NHS IG Toolkit standard 604. It can also be deployed as an ISO 27001 Asset Register and inventory system.

To get you going with an information audit we can help you create a bespoke spreadsheet information asset register template for data gathering. This data can then subsequently be imported into our IAR system if required. Contact reynold@informu-solutions.com to discuss options and pricing.

If you need help in determining information policies, procedures and retention rules (on a UK or international basis), we can also help.