Informu Asset Register System
Overview
The Informu Asset
Register system stores the data gathered during an information / system / facilities soft asset audit.
Fundamentally it is an alternative to using spreadsheets, facilitating search,
reporting and audit trails.
It also stores and enables you to manage your corporate records retention / asset review policies, to which assets are tagged. The relevant retention policy is inherited via the business function and activity to which the asset is assigned. The system can then be used to prompt asset owners to periodically review assets in order to make and record disposition decisions, maintenance actions etc.
The system is available on either a cloud hosted or in-house installation basis.
Functionality
- Up to 8 asset types
- Collections to represent e.g. buildings / locations or GDPR ROPA activities
- Management of retention / maintenance policies, review cycles and legal citations
- Management of Business Classification Scheme for assets to inherit policies
- Asset-level action histories
- Task management and optional approval workflows
- Powerful search
- Reporting, including export to Excel, Word or PDF
- Role-based security
One example use case is for the system to act as a retention policy console. More information can be read here.
- Maintain your inventory of assets in a governed and manageable manner
- Maintain an accountable narrative of record-keeping approaches and system / furniture utilisation over time
- Provide information to support internal and external audits
- Apply record retention policies to assets to generate notifications to users when disposal reviews are due, with actions recorded in support of defensible disposition
- Analyse assets to plan record-keeping and workspace strategy, addressing asset-related and information risks
- Understand the utilisation and storage of paper to support office moves and changes
- Understand system utilisation to support data consolidation and migrations
- Support the production of information for Records of Processing Activities under GDPR Article 30 / DPA18 compliance and for inclusion in privacy notices
- Maintain an audit trail of business events such as destruction, system migrations, document scanning, data sharing, transfers to archive, asset maintenance etc.